How Managed Print Services Can Support Digital Transformation

As more and more businesses are embracing the digital age, leaders are brainstorming the best ways to start implementing digital transformation into their own processes. With a digitized, hands-free workplace, companies can be much more productive and organized. Digital transformation isn’t a task completed overnight, however. If you want to effectively take on this new process, you’re going to need some outside help. Managed print services (MPS) are the perfect solution for this.

You may think that a managed “print” service plan has nothing to do with digital transformation in the workplace, since this particular solution solely focuses on physical documents and printing procedures, as suggested by its name. While this may have been true in the past, this is no longer the case. As the business world is progressing toward a digital, hands-free work model, the industries that provide managed print services are changing too.

It is not uncommon to see managed print service providers include specialized software for managing and organizing documents and information on a digital scale. While managed print services still include supplies and service coverage for printers and multifunction devices, many managed print services providers are well-versed in automation and digitization processes and solutions. We are seeing a shift of MPS — moving away from the traditional physical management of printers, multifunction and all-in-one printers, and copiers to a more digital management strategy which involves moving paper into digital workflows and streamlined, automated processes for the entire environment. This often involves utilizing printer apps and other software solutions to digitize and automate manual and paper-based processes, as well as replacing physical filing cabinets and paper storage with document management systems, making files easier to find, share, edit, audit, and manage.

Printers and copiers are no longer just a means for making prints or copies. Office print devices have come a long way over the years, and can have the capability to contribute to many important parts of your business, including:

• Security
• Customer experience
• Digital workplace
• Innovation
• Productivity
• Sustainability
• Compliance

So how do you get your devices involved in your digital transformation? The Xerox article Your Printer Has Something to Tell You shows how printers, copiers, and scanners can all still remain an important and necessary part of your work environment as you carry out digital transformation in the workplace. The article outlines five high-level steps to follow to make sure you are getting the right insights from your print environment to drive meaningful transformation within your organization:

1. Observe the way you are currently using your devices.
2. Gather data from your insights and organize everything in a way so that the whole team can see it.
3. Break down the data with your employees and see what you can change about your current processes.
4. Use the data and brainstorming to develop a strategy where you slowly change day-to-day tasks into digitized processes.
5. Bring in a professional team to help with your managed print service needs.

While it may be tempting to carry out digital transformation all on your own, it is beneficial to hire an experienced industry professional to help make the transition a smooth process. Using managed print services from a renowned team like Parmetech can give your business the boost it needs to successfully integrate digital processes into your workflow. With these specialized and customizable solutions, Parmetech can act as an extension of your team and help you organize your current processes. We will assess your current print environment and work toward making your workplace as hands-free as possible. 

 

 

 

 

By partnering with Parmetech, we can help you drive your digital transformation initiatives by building a more efficient workplace, empowering more productive employees, and creating a more secure environment:

 

 

 

If you are looking to create a hands-free workplace, we can help. As a certified woman-owned and minority-owned managed print services partner, Parmetech has been providing print management solutions to customers across a wide range of industries, from healthcare to education to legal and financial services since 2008.

Our managed print services include everything you need to complete a digital transformation in your business. We can help you set up a secure cloud to store your files and can integrate paperless processes into your daily routine. Learn more about using managed print services to support digital transformation with the help of Parmetech. Give us a call us toll-free today 1 (800) 727-6383, send us an email at info@parmetech, or fill out a form on our website to get started today.