How Managed Print Services Help Small Businesses Thrive

In today’s fast-paced business landscape, small businesses often find themselves juggling numerous responsibilities while striving to maintain efficiency and cost-effectiveness. Among the myriad tasks that demand attention, managing printing needs can sometimes be overlooked.  For many small businesses (SMBs), printers and copiers are a necessary evil. They churn out important documents, but they also can gobble up resources and create headaches. Toner cartridges vanish into thin air, paper jams cause delays, and IT departments get bogged down managing a fleet of outdated machines. Enter Managed Print Services for small business.

Managed Print Services for small business isn’t just about replenishing toner supplies; it’s a comprehensive approach that transforms your printing from a cost center into a streamlined operation with numerous benefits. Let’s dive into what is managed print services and how it can help small businesses thrive.

Managed Print Services (also referred to as MPS) refers to the comprehensive management and optimization of a company’s printing infrastructure. It involves streamlining printing processes, reducing costs, and improving efficiency. With MPS, small businesses can outsource the management of their printing devices (such as printers, copiers, thermal printers, wide format printers, plotters, etc.), supplies, and maintenance to a professional print service provider. This allows them to focus on their core business operations while leaving the print management tasks to experts!

MPS providers, like your friendly neighborhood team at Parmetech, will assess the printing needs of a small business, optimize the printing environment, and provide ongoing support and maintenance. We will also monitor and manage your print fleet, ensuring that it operates at peak performance.

By understanding and adopting a managed print services strategy, small businesses can leverage this solution to streamline their printing operations and achieve cost savings and efficiency.

Here’s how managed print services for small business can be a game-changer:

1. Cost Savings

One of the primary benefits of managed print services for small business is cost savings.  No more overspending on underutilized printers or wasting money on unnecessary features. MPS providers analyze your printing habits and recommend the right equipment for your needs. Plus, managed print services for small businesses includes toner, other print consumables, and service, making it easier to track and control printing costs. This enables predictable budgeting and better cost management.

2. Boosted Productivity

Printing-related issues can often hamper productivity within small businesses. Whether it’s dealing with printer downtime, troubleshooting errors, or managing supplies, these tasks consume valuable time and resources. Managed print services for small business addresses all these challenges.

MPS providers can monitor and manage the print fleet, ensuring that printers are used efficiently, that supplies are replenished on time, and that maintenance and supported is provided in a timely manner. This reduces downtime and increases productivity.

3. Enhanced Security

Data breaches can be devastating for small businesses, which is why print security should be a critical concern. Managed print services for small business offers enhanced security measures to protect sensitive information and prevent unauthorized access to printers and documents.

MPS providers can implement secure print release solutions such as pull printing, where documents are only printed after the user authenticates themselves at the printer. This prevents confidential documents from being left unattended in the output tray. MPS providers also assist in implementing data encryption and secure network connections for printing, reducing the risk of data breaches and unauthorized interception of sensitive information.

4. Go Green: Embrace Sustainability

Environmental sustainability is increasingly becoming a priority for businesses of all sizes. Managed print services contribute to sustainability efforts by promoting responsible printing practices such as encouraging duplex printing and minimizing wasteful printing. By optimizing the print fleet and consolidating devices, MPS providers can help small businesses reduce energy consumption. Energy-efficient printers and smart print management solutions are leveraged to minimize the environmental impact.

Furthermore, MPS providers like Parmetech offer recycling programs for used consumables, ensuring that toner cartridges and other printer components are disposed of responsibly. By embracing MPS, small businesses can minimize their environmental footprint while reducing costs associated with paper consumption and waste disposal.

5. Expert Support

Say goodbye to printer troubleshooting woes. When it comes to managed print services for small businesses, you get access to dedicated technical support whenever you need it. This frees up your IT staff to focus on more strategic projects. At Parmetech, we leverage 40+ years of industry experience between our sales and technical support, to make sure you’re covered from service calls and troubleshooting to product support and training, to supplies needs and everything in between.

Managed Print Services offer a compelling value proposition for small businesses. By reducing costs, improving productivity, enhancing security, and increasing sustainability, MPS can empower your SMB to thrive in today’s competitive landscape.

If you’re ready to ditch the printing headaches and embrace the power of managed print services for small businesses, let Parmetech help! By partnering with a reputable MPS provider like Parmetech, your small businesses can leverage expert guidance, advanced technologies, and tailored solutions to transform your printing operations.  To get started, give us a call today at (800) 727-6383, send us an email at info@parmetech.com, or connect with us online.