The theme of this year’s Cybersecurity Awareness Month is “See Yourself in Cyber.” The goal throughout the month of October is to promote cyber hygiene to make better cybersecurity a reality—that is, promoting simple but effective ways to keep Americans safe online through basic steps like enabling multi-factor authentication; using strong passwords and a password keeper; recognizing and reporting phishing; and promptly updating software. In blogs earlier this month, we discussed the importance of printer security. In addition to printer security, document security risks are a real and present danger to small and medium-sized businesses (SMBs), healthcare, education, and legal organizations.
CISA Director Jen Easterly notes, “This October, we are taking this message directly to the American people because whether you’re a network defender or anyone with an internet connection, we all have a role to play in strengthening the cybersecurity of our nation.”
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In order to promote effective document security in organizations, print management software plays a significant role in reducing many of the security risks these organizations face. These software and digital tools help businesses of all sizes determine how many pages get printed each month and which devices generate the most printed content. However, it’s not a one-size-fits-all strategy.
Instead, print management software is a customized, scalable solution as the business grows. This short guide explores document security issues, explains what print management software is, and how it can increase document security.
What Are the Biggest Document Security Risks?
An inefficient document management workflow can cost SMBs thousands and even millions of dollars annually. Additionally, these systems often leave exploitable vulnerabilities open to cyber criminals. According to Forbes, credential reuse attacks, insider threats, and ransomware are among today’s top security risks. Botnets can infect various devices and even entire networks. Credential reuse attackers steal credentials such as usernames and passwords to sell across consumer websites.
Ransomware encrypts and holds files. In 2019, Emsisoft reported over 900 educational institutions, government agencies, and healthcare providers in the United States experienced ransomware attacks that cost over $7.5 billion. These attacks include making medical records inaccessible or shutting down emergency dispatch centers in the medical sector. Of course, criminal activity isn’t the only thing that threatens document security in healthcare, business, education, and legal services.
Human errors, such as improperly copying or disposing of data containing social security numbers and other sensitive information, also play a part. Not only that, but natural disasters such as fire, floods, and tornadoes can put physical records at risk. Physical documents are at risk of loss, theft, or damage. Digital documents in cloud storage are at risk of cyberattack. To that end, it’s essential to implement a backup and storage plan for sensitive documents.
The good news is that print management software can increase document security in storage, file backup, processing, delivery, and disposal of sensitive information.
How Print Management Software Can Help Document Security
Print management software is available in a range of costs and capabilities. SMBs can use the plug-and-play management system to save money, drastically reduce printing costs, and provide customer-conscious security. It helps users easily search and retrieve documents to meet budgets and deadlines.
Print management software can also streamline business procedures in accounting, product management, customer service, and support. It helps SMBs and organizations simplify and centralize print infrastructure with tools to monitor and track devices, print users, and policies.
Additionally, the software can control access, maintain secure print releases, and digitally sign print jobs. In education, it can manage staff and student printing, empower learning, and cut costs. Administrators can implement user policies to ensure better printing behavior and release print jobs securely. Similarly, the software can help protect patient records and assist with HIPAA compliance in healthcare. In the legal sector, print management software streamlines compliance and confidentiality requirements. Additionally, users can print securely from any device using auto-deploying print drivers.
How Print Management Services Play a Role
An inefficient document management workflow can cost SMBs thousands and even millions of dollars annually. Additionally, these systems often leave exploitable vulnerabilities open to cyber criminals. According to Forbes, credential reuse attacks, insider threats, and ransomware are among today’s top security risks. Botnets can infect various devices and even entire networks. Credential reuse attackers steal credentials such as usernames and passwords to sell across consumer websites.
Ransomware encrypts and holds files. In 2019, Emsisoft reported over 900 educational institutions, government agencies, and healthcare providers in the United States experienced ransomware attacks that cost over $7.5 billion. These attacks include making medical records inaccessible or shutting down emergency dispatch centers in the medical sector. Of course, criminal activity isn’t the only thing that threatens document security in healthcare, business, education, and legal services.
Human errors, such as improperly copying or disposing of data containing social security numbers and other sensitive information, also play a part. Not only that, but natural disasters such as fire, floods, and tornadoes can put physical records at risk. Physical documents are at risk of loss, theft, or damage. Digital documents in cloud storage are at risk of cyberattack. To that end, it’s essential to implement a backup and storage plan for sensitive documents.
The good news is that print management software can increase document security in storage, file backup, processing, delivery, and disposal of sensitive information.
Choose Parmetech for Your Document Security Needs
If you’re searching for a collaborative partner to assist in managing document security, you’ll discover personalized service and attention at Parmetech. We get to know our clients’ goals and work to understand their challenges, technical infrastructure, and key objectives to develop a long-term document management strategy and MPS.
Our experts help SMBs, educational, legal, and healthcare organizations determine which print management software and technology best fit the budget and goals. We work to provide the resources with a focus on agility and scalability.
We help determine the best mix of printers and multifunction devices. Then we design and implement the strategy. Additionally, we provide MPS to manage everything from device configurations, security settings, and policy compliance to toner replacement.
Find out how we can help. Get in touch online today to request a quote and consultation.
