In today’s workplace, it’s important for organizations to find ways to improve efficiency, reduce operational costs, and enhance productivity. One powerful tool helping businesses achieve these goals is Xerox Workflow Central. Designed to transform traditional document workflow into a seamless, streamlined, and automated process, Xerox Workflow Central provides organizations with the flexibility and control they need to optimize their document workflows and automate repetitive tasks.
With Xerox Workflow Central’s automation creator and simple step-by-step guide, you can automate just about any repetitive task including document conversion. You simply set conditions to watch for, actions to take, and outputs you want. When done, it runs in the background, allowing your team to focus on more critical work! Let’s take a look at how you can automate document conversion with Xerox Workflow Central.
Automate Document Conversion Tasks Easily
Here are three ways you can easily automate document conversion workflows within the Xerox Workflow Central platform:
1. Convert to Microsoft Office or PDF
Are you one of the many organizations that rely on hard copy documents? Perhaps you’ve got an archive full of static digital files, such as image-only PDFs. It’s a pretty safe bet to assume that at some point, these files will need some sort of update. Typically, you’d find the digital source file, make the necessary changes, then reprint or reformat the document. But what happens when you don’t have that source file? Well, the document would need to recreated from scratch. And whether that task gets assigned to an employee or outsourced to a third-party company, either way it’s a time-consuming and costly way to have to make those minute changes that often happen throughout a document’s lifecycle.
With Xerox Workflow Central, document conversion of hard copy or image-only documents to editable Microsoft files (Word, Excel or PowerPoint) is simple, quick, and cost-effective, and the original formatting of the document stays intact. This service is available not only from their PCs but also through the intuitive MFP app, making it a breeze to convert both hard copies and digital originals. And easy access from mobile devices ensures that workers can edit documents or screen captures on the fly. You can also convert any image-only file, to a Searchable and Archival PDF for easy retrieval.
What’s more, With Workflow Central, you can be assured that:
- Data stays confidential and all processed data is deleted immediately after conversion.
- With end-to-end encryption, your data stays within secure channels while at rest or in motion.
- Server-side protection with secure data centers that are constantly maintained and protected against the latest threats.
2. Convert to Audio
There’s nothing worse than trying to read a proposal, catch up on customer contracts, or just clearing down your inbox, when distractions surround you or you are on the go (especially if you’re like me and get motion sickness when trying to read anything on the move). With Xerox Workflow Central, document conversion of documents into audio files is incredibly easy so you can listen on the go, wherever, whenever.
According to the International Learning Association, 85% of what we have learned has come through listening, not talking or reading! Whether you have hard copy documents or digital files, it’s quick and easy to convert them to audio files and download them to your mobile device so that you can catch up on work on the way to pick up the kids from school, commuting between meetings or on the way home, or simply because you prefer listening to reading.
3. Convert Handwriting to Text
Even with today’s meeting technology through meeting platforms and collaboration tools, handwritten notes remain an essential way of capturing information. Whether it’s in a notebook, on a white board, or just pieces of paper, a key issue remains of being able to take this handwritten information and easily edit, share, or archive it with team members. Most times, the only way to do this is to retype it into a shareable digital file, which essentially doubles the effort and takes extra time to do.
Well…yup you guessed it! With Xerox Workflow Central, document conversion of handwritten notes or documents is easy and seamless. Using your phone, you can just snap a picture of that whiteboard at the end of a meeting, upload it to Workflow Central, and the Handwriting to Text workflow converts it into a shareable, editable digital file instantly. Alternatively, you can use your Xerox multifunction printer to scan hardcopy documents with handwritten text and use the Handwriting to Text workflow to get a legible, editable, shareable digital document.
Get Started with Easy Document Conversion!
As you can see, Xerox Workflow Central is a game-changing solution for organize looking to modernize their document workflow practices and take advantage of easy, affordable, and even automated document conversion. Whether you need to convert image-only PDFs to editable files, convert hard copy documents or digital files to audio, or convert handwritten notes to legible text, Xerox Workflow Central has got you covered! Xerox Workflow Central provides the tools you need to succeed in a rapidly evolving digital landscape and helps workplaces to enhance productivity, reduce costs, and improve collaboration.
Interested in learning more about Xerox Worfklow Central, scheduling a demo, or requesting a risk-free complimentary 30-day trial? Give us a call at (800) 727-6383, email us an info@parmetech.com, or connect with us through our website form and we’d be more than happy to help!
