In today’s fast-paced office environment, busywork tasks can take up valuable time that could be better spent on more strategic projects and meaningful work. Enter the Xerox AltaLink 8200 Series, a powerful office copier designed to do more than just print and copy. Equipped with advanced AI-driven features, the Xerox AltaLink 8200 Series can help you to streamline repetitive tasks such as document handling and workflow management. With smart automation and intuitive tools, this cutting-edge office copier helps businesses boost productivity and free up employees from mundane tasks, allowing them to focus on higher-value work.
Five Tasks the Xerox AltaLink Crosses Off Your To-Do List
Let’s take a look at five repetitive tasks that the Xerox AltaLink 8200 series of office copiers can take care of for you with it’s AI-Assistance features.
1. Simplifying Complex, Multi-Step Jobs
Let’s say a report needs to be compiled from various hard copies on a routine basis. These hard copies then get consolidated into one document that gets printed into a booklet for daily briefing. The first time you perform this job on your Xerox AltaLink, the Adaptive Learning’s AI algorithm recognizes this as a complex, multi-step job. It will then prompt you to save the job as a 1-Touch workflow on the User Interface. Once you save the job as a 1-Touch workflow, each day that you need to complete this job, you simply place your hard copy document into the AltaLink scanner and press the 1-Touch App icon of the saved job and it will create and print your booklet reports automatically.
2. Creating Shortcuts for Commonly Used Functions
In another scenario, an employee at your office receives hardy copy invoices every day from different company vendors. This employee scans all of these invoices when they are received and emails then to your company’s Accounts Payable office for processing. After this task is performed a few times on your Xerox AltaLink copier, the Adaptative Learning’s AI algorithm recognizes this tasks as a repetitive job. The AltaLink prompts the employee to save the job as a 1-Touch workflow on the User Interface. Once the job is saved as a 1-Touch workflow, each day that the employee places the paper invoices into the Xerox AltaLink scanner, they can simply press the 1-Touch App icon of the saved job to scan, save, and email the invoices to Accounts Payable automatically.
3. Summarizing Lengthy Documents
In this scenario, you have an employee who travels to various office locations throughout the work week. They often receive lengthy reports that need to be read through before the daily meeting. Instead of spending their evenings reading these long reports at home, this employee instead can scan the entire document through the AI-assisted Xerox Summarizer App on the Xerox AltaLink. This app reduces the document size by up to 90% and gives a concise, accurate summary of the contents. This then allows the employee to read the report summary quickly during the workday, freeing up their evenings at home!
4. Redacting Sensitive Data
An assistant to a local legislator receives letters from the community. The assistant needs to make these letters available online for others to view. These letters often contain the sender’s name, address, and other Personal Identifiable Information (PII) that needs to be hidden before posting. Before the office invested in a Xerox AltaLink, the assistant would have to use a sharpie to manually redact this information which took many hours each week to complete. With the new Xerox AltaLink, the assistant can use the AI-assisted Xerox Auto Redaction App instead. The assistant simply scans the letters, and then the Xerox Auto Redaction App completes each redaction task in a matter of minutes, freeing up the assistant to focus on other more meaningful work.
5. Converting Handwritten Notes
Even in today’s age of digitization, there are still many people who prefer to write things by hand. After meetings, you have an employee who is tasked with collecting all of your team’s handwritten notes as well as the content collectively written on the conference room brainstorming whiteboard, and typing up all of the information to share with the team. This painstaking process may not be straightforward either – it may require phone calls to different individuals to clarify what was written due to handwriting styles being difficult to read. However, using the Xerox Note Converter App on the company’s Xerox AltaLink copier, you can now scan all handwritten pages and use the app’s AI-assisted technology to decipher all content. The Note Converter App accurately transforms the notes into an editable digital file, taking a fraction of the time to compile and share with the team.
Accomplish More with the Xerox AltaLink 8200 Series
The Xerox AltaLink 8200 series brings a new level of functionality to your workplace that makes work brilliantly simple. The Xerox AltaLink’s uses its Adaptative Learning’s AI-assisted algorithms to learn and build time-saving 1-Touch shortcuts that will automate your everyday copy, scan, and email jobs. With these 1-Touch apps, all it takes is a single tap to complete your repetitive tasks. And if you forgot to use your 1-Touch shortcut, the Xerox AltaLink will remind you!
If you’re interested in learning more about the Xerox AltaLink 8200 series, scheduling a demo, or you’d like to request a quote – please reach out to our team at Parmetech! As a Xerox Diamond Partner we’d be happy to help. You can give us a call at (800) 727-6383, info@parmetech.com, or you can fill out our website form.
